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  • Writer's pictureAjay Miglani

Entering Retail Orders into SAP and other Supply Chain systems – challenges and how to overcome

Updated: Apr 2

Several Companies operate their supply chain processes on high-end enterprise systems. However these systems are internal and used internally.

Opening up their internal IT systems to their external partners is a challenge as it requires administration, security and ongoing maintenance. All of which are time consuming and cost money

Retailers who are not part of an exclusive arrangement with the company may be using their own systems including ERP, order placement, accounting & others. In many cases, retailers may be still using manual processes for several stages of order placement.

When a retailer needs to place an order with the supplier (Distributor or Principal) it may do it in one of the followings ways:-

  1. Verbal Order to Sales representative

  2. Telephone Order to the Company Call Centre

  3. Fax Order to the Local Company Office

  4. Email Order to the Company Designated ID

  5. Online via an Online Order placement system provided by the company

  6. Using a Mobile Application provided by the company

  7. Via Text message (SMS)

  8. Via Written Purchase Order wanted to the company

  9. In future via social media, robots and more

The types of transactions would be as follows:

  1. Placement of New orders

  2. Modification of Orders

  3. Cancellation of Orders

In the Current Stage of business evolution and automation it is not practical for all non exclusive retailers to have systems that connect to the ERP of the supplier or principal.

The interface is still largely manual with retailer’s placement orders in one or more of the channels above.

Companies can overcome the challenges through the following route:

  1. Create an online B2B ecommerce site that integrates with the ERP being operated by the company.

  2. Create a mobile app that runs off the same database an online engine as the ecommerce site.

The above would require middle ware to be created for the systems to talk to each other.

This middleware can also have functionality to accept text messages in specific formats.

The ecommerce order booking engine should also have the capability for call center and order processing team members to enter data received from retailers sales representatives, via text, phone & email.

Companies can outsource the order processing & transcription from phone, text & email order to specialist business process outsourcing firms like Kankei ( .

To know more about how Kankei can support your and order processing please do visit \ or email

Author :  Ajay Miglani

Views are purely personal

To engage please whatsapp +6583886673 or Wechat : ajaymiglani

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